We are seeking an executive assistant for our growing organization. As an executive assistant, you will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions, such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. You may also train and supervise lower-level clerical staff.

Executive Assistant Duties and Responsibilities

• Answer phone inquiries, direct calls and provide basic company information
• Perform clerical duties, take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
• Plan, organize and implement events, such as meetings, business luncheons, or client dinners
• Manage executive schedule and act as a liaison for the executive team
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Handle confidential information; organize and maintain files
• Prepare information and research for executive needs
• Help plan company events, meetings, and employee team building activities or special projects
• Train, manage and supervise lower-level assistants, clerical staff, and receptionists

Executive Assistant Requirements and Qualifications

• Bachelor’s degree in business administration or related field preferred
• 3-5 years of prior experience in mid- to senior-level administration, business, management, or related field
• IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience scheduling appointments and updating calendars
• Excellent written and verbal communication skills
• Able to concentrate on multiple problems and tasks at once
• Excellent time management and prioritization skills
• Valid driver’s license and safe driving record preferred
• Comfortable in a fast-paced environment with multiple tasks and projects
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role; able to manage team members, lead assistant meetings, and supervise when needed
• Answer phone inquiries and direct calls for executive team
• Able to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as needed